Managing a business is a tedious activity. At the beginning of the adventure, maybe you were alone. But as your business grows, you would need other people to help you out with in many areas like managing your inventory, troubleshooting technical issues, processing your orders or providing support and professional customer services.
Prestashop has evolved from version 1.6 to 1.7, but the way a shop owner can create new employee or team member has not changed.
Prestashop 1.7 how to create employee
Login to your website admin backend. In the left hand side menu, scroll down to the end of the page and extend the group “Advanced Parameters”. Then identify the link “Team” (fourth link counting from bottom up). Hit on the link and Prestashop will direct you to the Employees management page and display the list of all the employees working on your shop including your own account with the profile SuperAdmin.
Click on the button “Add new Employee” at the top right corner of the page to navigate to the new employee creation interface.
How to fill out the new employee form for Prestashop
As per the illustration above, you need to populate several fields:
Employee first name and last name : there are mandatory. Note that customers don’t see any of the information. Only employees can see other employees detail information. It helps identify which team member who made any updates to your Prestashop online retail plateform.
Avatar is a complete gadget: I am not sure that you want to link your professional business platform to Prestashop. We don’t see any added value.
Email address: It is mainly used as the unique login identifier. Depending on the profile, the team member would receive notifications like new orders details…
Default page: this is where you select the default dashboard that Prestashop displays after loging in.
Prestashop 1.7 has few native roles so called profiles. Profiles are associated to permissions and show which actions an employee or a team member is allowed to perform. The default profiles are: SuperAdmin, Logistician, Translator, Salesman.
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For example a salesman cannot update the translations, see the modules, but he gets access to your customer information and to few statistics.
The translator can get access to the product or category pages. He can also see the CMS pages, or add new languages.
The logistician is in charge of processing your orders and deals with the suppliers, the transporters and your inventory management. As such, he can modify information related to the orders, the suppliers, the transporters, the inventory, the product data or the customer pages.
Language: if you work in an international context, thank to this option, you can set the default for your employee. You will select a language from the list of languages already available in your shop. You can manage the languages at Interntional > Localization > Languages. Find out more in our tutorial “How to create new Language in Prestashop“.
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How to create a new employee profile in Prestashop 1.7
In this example, let us create a profile IT Maintenance. An IT Maintenance team member will perform all the technology related tasks. He will check the integrity/compatibility of new modules before pushing them in production. He will also perform the backup/restore ops of the Prestashop Database. Any change in the frontend design should be agreed and perform by this team member. Any new image should be validated by him as well. Last but not the least, the IT Maintenance Manager should be responsible for the configuration and the global performance of the Prestashop online retail website and he should monitor the log files. From the role description, we can derive all the permissions that we will grant to this profile. The permissions table could look like in the picture below:
In this blogpost, you have learnt about how to create new employees in Prestashop 1.7 and manage their permissions.